What do Year Group Representatives do?

The Year Group Representative (YGR) Scheme strives to foster closer links between the College and its alumni, and to maintain connections within year groups.

The primary role of a YGR is to serve on the Alumni Council (which meets once a year) to evaluate the College’s alumni services and to seek and represent the views of their College contemporaries. In their representative role, YGRs will also be asked from time to time to provide feedback on other aspects of the College’s plans, with guidance from the Development Office.

Periodically, YGRs are asked to gather contact details and news of their College contemporaries’ careers, achievements, family events, and other items of interest. The Development Office will provide YGRs on request with the names, addresses and e-mail addresses (where they are known) of their Year Group. On receipt of alumni contact information, a YGR becomes an agent of the College and subject to the terms of current Data Protection legislation and regulations. YGRs must therefore agree to keep the information secure, and not pass it on to any third party. Clare's current data protection statement can be found here: https://www.clare.cam.ac.uk/governance.

Appointment and Reappointment

There will ordinarily be two YGRs for each year of matriculation, but more may be permitted in special circumstances. Typically this is where multiple people (more than one undergraduate or graduate representative) wish to share YGR responsibilities as a team and there are no objections from others in their Year Group and this has been agreed with the Alumni Association Secretary. When there are one or more vacancies, the Development Office will contact the Year Group to ask for nominations. Should there be more candidates than vacancies, and the alumni do not wish to share the role, there will be an election organised by the Development Office.

All YGRs serve for a fixed term, normally for a period of up to five years ending on 30 September in their final year. A YGR who is consistently unable to actively participate in the programme and/or meetings may be asked by the Alumni Association Secretary to consider their position. Incumbent YGRs may serve further terms. An incumbent YGR may retire at any time, but would be encouraged to help seek their replacement beforehand.

To find out about the current Year Group Representatives for your year, please contact the Development Office by email at development@clare.cam.ac.uk.